Backcountry Journeys trips feature small group sizes and our trips are often sold out over a year in-advance. In order to accommodate all of our potential guests and to maintain our small group photography experiences we have the following procedures regarding reservations.
To book your reservation with Backcountry Journeys a deposit is required for each person on a trip. Depending on the trip, deposits are usually 30%-50% of the trip cost. All our trips can be reserved using our secure online registration form. If booking within 120 days of departure full payment is required in order to make a reservation.
Please note: Your final balance will automatically be charged to the card you used to initially book the trip 120 days prior to the departure date. We will send a reminder email a few weeks out. If paying via check, money order, wire-transfer or Paypal we will send a payment reminder before the 120 day due date.
Payments, Cancellations & Refund Policy
All prices are quoted in US dollars and all payments must be paid in US dollars. For deposits we accept Visa, MasterCard and PayPal. Final payment of the trip fee is due 120 days prior to departure. Trip deposits are non-refundable. All payments made towards any tours, workshops or safaris that are discounted or are otherwise promotional in nature are also non-refundable.
Acceptance of any participant is subject to receipt and review of all required forms, documents, and payment.
If final payments are not received by your trips respective due date then we reserve the right to treat your reservation as cancelled as per our cancellation & refund policy.
We must receive written notice of your cancellation, at which time cancellation fees in the following amounts apply:
- 121 or more days prior to departure: 100% of deposit plus a per person $100 administration fee
- 120 days prior to departure: 100% of trip fee
No partial refunds are made for unused portions or services of a trip for any reason whatsoever. Trips are sold as a package only.
All our Workshops & Tours are subject to the realities of the natural world. Although we will do everything in our power to stay on itinerary, circumstances including but not limited to permit availability, vendor availability, snowpack, river crossings, wildlife, park or public land closures, and forest fires can affect our itineraries. Payments are not refundable for any itinerary change.
Backcountry Journeys reserves the right to cancel trips. If this is the case a full refund of the amount paid will be given, including the deposit or you have the option of transferring to another trip. Backcountry Journeys is not responsible for additional expenses incurred preparing for the trip (for example: non-refundable advance purchase air tickets, clothing, equipment, visa fees, medical expenses, etc.).
If you transfer from one trip to another: 121 or more days prior to the trip start date, there is no charge (please note on some trips there are exceptions to this rule including but not limited to when we have booked non-refundable lodging , activities or in-country flights in your name). Less than 120 days prior to the trip start date, regular cancellation and refund policies will apply.
If your scheduled trip leader is sick, injured or otherwise unavailable Backcountry Journeys will make every effort to find a suitable replacement. Please note that we aren’t able to guarantee specific trip leaders and occasionally scheduled trip leaders schedules will change.
Sometimes life happens and you have to cancel because of unforeseen circumstances. We highly recommend protecting your travel investment and purchasing a trip insurance policy that includes emergency evacuation coverage. Travel insurance provides you with trip cancellation/interruption, travel delay, medical expenses, emergency assistance, air flight, baggage and baggage delay coverages. Medical coverage purchased with your policy is crucial and required if you do not have health insurance. Please note that Backcountry Journeys does not recommend or endorse any particular plan or insurance company as everyone has different insurance requirements. You will likely find several good options for travel insurance plans over at InsureMyTrip