Terms & Conditions

Backcountry Journeys trips feature small group sizes and our trips are often sold out over a year in-advance. In order to accommodate all of our potential guests and to maintain our small group photography experiences we have the following procedures regarding reservations.

To book your reservation with Backcountry Journeys a deposit is required for each person on a trip. Please see the individual trip pages on our website for deposit amounts. All of our trips can be reserved using our secure online registration form or by calling our office. If booking within 120 days of departure full payment is required in order to make a reservation.

Please note: Your final balance will automatically be charged to the card you used to initially book the trip 120 days prior to the departure date. We will send a reminder email a few weeks out. If paying via check, money order, wire-transfer or Paypal we will send a payment reminder before the 120 day due date.

Payments, Cancellations & Refund Policy

All prices are quoted in US dollars and all payments must be paid in US dollars. For deposits we accept Visa, MasterCard and PayPal. Final payment of the trip fee is due 120 days prior to departure. Trip deposits are non-refundable. All payments made towards any tours, workshops or safaris that are discounted or are otherwise promotional in nature are also non-refundable. Acceptance of any participant is subject to receipt and review of all required forms, documents, and payment.

If final payments are not received by your trips respective due date then we reserve the right to treat your reservation as cancelled as per our cancellation & refund policy.

We must receive written notice of your cancellation, at which time cancellation fees in the following amounts apply:

  • 121 or more days prior to departure: 100% of deposit plus a per person $100 administration fee
  • 120 days prior to departure: 100% of trip fee

No partial refunds are made for unused portions or services of a trip for any reason whatsoever. Trips are sold as a package only.

All our Workshops & Tours are subject to the realities of the natural world. Although we will do everything in our power to stay on itinerary, circumstances including but not limited to permit availability, vendor availability, snowpack, river crossings, wildlife, park or public land closures, and forest fires can affect our itineraries. Payments are not refundable for any itinerary change.

Backcountry Journeys, LLC uses a variety of concessionaires & vendors around the globe in order to facilitate our trips including but not limited to boats, charter flights, airlines, tour operators, guides & lodges. Often these vendors operate equipment or render services in very remote areas. We do not offer full or partial refunds or trip credits when a concessionaire or vendor is unable to provide their service for any reason. An example of when one of our hired vendors is unable to provide their service might be due to faulty equipment or mechanical issues such as with a boat, plane or vehicle that becomes inoperable. Backcountry Journeys, LLC will make every attempt to find another similar excursion but often in the remote areas in which we travel the options are limited.

We do not offer full or partial refunds or trip credits for travel delay / disruption. For example if a flight is delayed and as a result you miss part or the entirety of your trip Backcountry Journeys, LLC is not responsible for arranging alternate activities during a delay or extra hotel or related expenses.

Backcountry Journeys reserves the right to cancel trips. If this is the case a full refund of the amount paid will be given, including the deposit or you have the option of transferring to another trip. Backcountry Journeys is not responsible for additional expenses incurred preparing for the trip (for example: non-refundable advance purchase air tickets, clothing, equipment, visa fees, medical expenses, etc.).

Transfer Policy

If you transfer from one trip to another: 121 or more days prior to the trip start date, there is no charge (please note on some trips there are exceptions to this rule including but not limited to when we have booked non-refundable lodging , activities or in-country flights in your name). Less than 120 days prior to the trip start date, regular cancellation and refund policies will apply.

Payments, Cancellations & Refund Policy (Online Courses & 2-Day Workshops)

All prices are quoted in US dollars and all payments must be paid in US dollars. For payments we accept Visa, MasterCard and PayPal. Payment of course fees are due upon booking and are non-refundable. All payments made towards any courses that are discounted or are otherwise promotional in nature are also non-refundable. Acceptance of any participant is subject to receipt and review of all required forms, documents, and payment.

We must receive written notice of your cancellation, at which time cancellation fees in the following amounts apply:

  • 31 or more days prior to departure: 100% of course fee (transferable)
  • 30 days prior to departure: 100% of course fee (non-transferable)

No partial refunds are made for unused portions or services of a course or workshop for any reason whatsoever.

Backcountry Journeys reserves the right to cancel courses or workshops. If this is the case a full refund of the amount paid will be given or you have the option of transferring your payment to another course or trip. Backcountry Journeys is not responsible for additional expenses incurred preparing for the course (for example: non-refundable advance purchase air tickets, clothing, equipment, visa fees, medical expenses, etc.).

Transfer Policy (Online Courses & 2-Day Workshops)

If you transfer from one course to another or need to change your dates: 31 or more days prior to the course start date there is no charge to transfer. Less than 30 days prior to the trip start date, regular cancellation and refund policies will apply.

Trip Leaders

If your scheduled trip leader is sick, injured or otherwise unavailable Backcountry Journeys will make every effort to find a suitable replacement. Please note that we aren’t able to guarantee specific trip leaders and occasionally scheduled trip leaders schedules will change.

Travel Insurance

Sometimes life happens and you have to cancel because of unforeseen circumstances. We highly recommend protecting your travel investment and purchasing a trip insurance policy that includes emergency evacuation coverage. Travel insurance provides you with trip cancellation/interruption, travel delay, medical expenses, emergency assistance, air flight, baggage and baggage delay coverages. Medical coverage purchased with your policy is crucial and required if you do not have health insurance. Please note that Backcountry Journeys does not recommend or endorse any particular plan or insurance company as everyone has different insurance requirements. You will likely find several good options for travel insurance plans over at InsureMyTrip

Required Documents

A Terms & Conditions / Acknowledgement of Risk form as well as a Health Questionnaire must be signed by each participant prior to the commencement of the trip. Participation by any trip member will be declined in the absence of the signed Terms & Conditions / Acknowledgement of Risk form and Health Questionnaire, with no trip fee refund. No modification to the Terms & Conditions / Acknowledgement of Risk form or Health Questionnaire will be accepted.