Not Organizing Your Images
Lightroom is great for organizing photos and making them easy to find. Keeping photos in separate folders, using keywords, and having some sort of rating system is a good place to start. If you are new to photography, or just don’t shoot that frequently, it can be tempting to just throw your photos in one big folder called “photos.” That’s what I did when I was starting out and it worked great for a while. The problem was I eventually had amassed so many photos that it became frustrating and time-consuming to find what I was looking for. Today, with several hundred thousand photos in my catalog, I can easily search for and find any of my images.
No organization strategy is the “right” one. What works for me may not work for you. The key is to adopt some sort of plan for organizing your images. It may not seem like a big deal now, but good organizational practices now will save you a headache down the road.
Moving Photos Outside of Lightroom
The most common Lightroom complaint I hear is “Lightroom can’t find my photos, where are they?” There can be several causes for this, but the most common is that the photos were moved outside of Lightroom.
The thing to remember is Lightroom doesn’t actually store our full-resolution files. What you see in Lightroom is a preview of the image alongside the saved adjustments you have made. The photo itself is stored on a hard drive (either the computer itself or an external) of your choosing. When you import photos into Lightroom, it makes a map of where those photos live. If you go back to your computer and move the photos or change the file name, Lightroom no longer knows where the photos are. This is when the dreaded “!” icon will appear in the corner. There are a couple of ways around this. First, you can make any movements from within Lightroom. This will move the photos on your hard drive and Lightroom will know their new location. Second, you can move the photos and then go in and tell Lightroom where their new location is.
If you have to move your photos, it is probably best to do it from within Lightroom. The disadvantage is that it is slow and though unlikely, if Lightroom were to crash during the transfer, there could be some loss of images. This is another reason why having a solid organizational strategy can pay off. If you have a system from the import, there will be little reason to move photos around and fewer opportunities to run into frustration.